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This 80% decrease was registered between 2013 and 2015, when the economic and financial management electronics launched.
The digital transformation of the area of ​​accounting held in the city of Murcia has been presented as a model experience in the Sixth National Congress of Innovation and Public Services.
Martinez-Oliva says the goal for this year is to increase the invoices presented electronically, which currently stands at 30%, and further reducing the average ratio with the design of new accounting circuits ".
The experience in switching to an electronic economic and financial management conducted by the City of Murcia has been presented as an example in the Sixth National Congress of Innovation and Public Services (CNIS) held few days ago in Madrid.
The digital transformation has led, among other advantages, the 80% reduction in processing time of an invoice from entering the circuit administration until your payment order is approved.
This average ratio stood at 2013 in 90 days, while last year, last financial year, it was 18 days.
The Councillor for Finance and Employment, Eduardo Martinez-Oliva, stressed the joint effort by the economic and computer services, which has made it possible to reduce management time, which "resulting directly into better service providers working and They rely on the council, which each year handles 30,000 bills. "
Similarly, Martinez-Oliva highlighted the will shown businesses and professionals they hire goods and services with this administration to adapt to new technologies and electronic billing, but "in many cases were not obliged to do so because the law is not imposes ".
Since 2015, all charges directed to the City exceeding EUR 5,000 must be registered electronically, a method that is voluntary for bills lower amount and for those suppliers who are natural persons.
Of the more than 4,000 large and small companies that have contracts for works, goods or services with the city, about 1,600 are required to use telematics route.
The remainder, mostly small and medium, they have the option to do so.
Be either case, the Supplier Portal is available to all.
The administration has to "evolve to offer more and better services to citizens, more efficient and more effective, and this can not be taken outside the digital transformation in all areas of municipal management, driving innovation in public administrations "she added the councilman.
The participation of the City in the Sixth National Congress of Innovation and Public Services (CNIS) was carried out by the responsible services have led the digital transformation in the economic area: María Luis Lopez, project manager and development Computing Service Purificacion Lopez, head of general accounting service of the Department of Finance and Contracting and Assumption of John, Treasurer, who presented the experience of the City in the shift to an electronic economic and financial management.
Offset papers in boxes
In his speech, presented the system of prior processing, when the bill is delivered to the service provider where it is mechanized and ordinance the referred to the corresponding municipal service to be made by the head of department manager department and, if was correct, return to the economic area, where a previous accounting document of recognition of the obligation was issued.
After passing the examination, if favorable, the decree, which was signed by the department head of accounting or procurement, if any, and subsequently by the Office of Government and the Councillor of Finance was issued.
Weekly thus they processed some 500 bills, which moved in boxes.
At the end they returned to Accounting, where the document was issued payment for the provider charged.
With the new electronic system, the contract holder decides whether to file your invoice Service Office telematics or physically Provider, but in any case, since there are electronically moved to different management areas, and after the approval of head service and councilman, communicates in accounting and document recognition of the obligation, which also moves to intervention electronically and, when receiving conformity, appears on the monitor accounting to issue the decree is issued.
In addition to streamlining in time and cost savings, the supplier can consult at any time your invoice processing, without having to go to City Hall.
Thus, the Treasury is taking steps to provide murcianos easier, faster and cheaper service, while increasing transparency and information management.
"The goal for 2016 is to increase the percentage of electronic invoice, encouraging for it to suppliers who have no legal obligation to do so to use this system," said Martinez-Oliva, who also noted that currently 30% registered invoices are electronic.
"We want to promote the portal provider to avoid queuing for filing and consultation of these documents and reduce processing time accounting with the design of new circuits even more," says the councilman.
Source: Ayuntamiento de Murcia
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